Executive Director – Business Office

 

Primary Purpose:

To plan, direct and coordinate the operations of the Business Office and a designated group of accounting employees.

Qualifications:

Education/Certification:

Bachelor’s Degree in accounting from an accredited four-year college or university, or related field, with a minimum of 12 semester hours in accounting.

Certified Public Accountant preferred.

Special Knowledge/Skills:

  • Generally accepted accounting principles and practices.
  • Supervisory and management principles, practices, and methods.
  • Higher education practices and procedures.
  • Maintaining confidentiality of work-related information and materials.
  • Maintaining an established work schedule.
  • Effectively using interpersonal and communication skills including tact and diplomacy.
  • Effectively using organizational and planning skills with attention to detail and follow through.
  • Effectively supervising, leading, and delegating tasks and authority.
  • Coordinating ongoing budgetary and accounting systems.
  • Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports.
  • Coordinating with IT staff to ensure integrity of accounting system.
  • Demonstrated proficiency using standard office software applications, automated financial systems, and administrative software applications, including Microsoft office.

Experience:

  • Five years related work experience, including three years of supervisory work experience.
  • Work experience in fund accounting and/or higher education environment.

Major Responsibilities and Duties:

  • Responsible for managing student charges, exemptions, waivers, and refunds through Jenzabar.
  • Responsible for oversight of all student accounts.
  • Responsible for generation, preparation, and dissemination of 1098Ts.
  • Performs highly responsible professional work in the area of accounting, reconciliation and accounting processes.
  • Assist and answer questions from students, faculty, administration, and general public.
  • Serves as a lead in the Business Office, to include monitoring work, training employees on work methods, and providing direction.
  • Manages accounts receivable and collections of past due accounts.
  • Assist Vice President of Finance and Controller with annual audit.
  • Assist Vice President of Finance, Controller, and other administrative officers with the preparation of statistical and financial reports and various monthly reconciliations.
  • Provide administrative support and assistance to the Vice President of Finance.
  • Researches and analyzes discrepancies of financial information and/or documentation for the purpose of ensuring accuracy and adherence to established procedures and processes.
  • Prepares, updates, and maintains a variety of correspondence, records, federal and state reports.
  • Assists in preparing complex financial documents, which may include proposals and analytical documents.
  • Responds to requests for information and inquiries related to programs, policies, and/or other related information, research customer discrepancies, resolves customer problems.
  • Responsible for Monthly Sales Tax Reporting.
  • Assists with internal controls and training for cash handling.
  • Assists other personnel for the purpose of supporting them in the completion of their work activities.
  • Other miscellaneous duties as assigned.

Supervisory Responsibilities:

  • Supervises Accounts Receivable and other Business Office staff.

 

Salary Range:

  • Commensurate within the Texarkana College pay scale for position.

 

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