Federal regulations require that a student must be making satisfactory academic progress toward the completion of a degree or certificate at Texarkana College in order to receive federal financial aid. At Texarkana College, the standards that students must meet to fulfill this requirement are stated in the Financial Aid Standards of Academic Progress (FA-SAP). In addition, state law requires that students who receive exemptions and/or waivers to tuition and fee charges also maintain the same FA-SAP standards as students who receive financial aid. Finally, the Department of Veteran Affairs also requires that students who receive veterans’ benefits maintain SAP standards in order to continue to receive benefits.

Students should be aware that FA-SAP standards are different from Academic SAP standards at Texarkana College. Students should also be aware that FA-SAP will be evaluated at the end of each semester. Effective the 2014-2015 academic year, VA educational benefits and all exemptions and waivers are held to the same SAP standards as Title IV Financial Aid.

Financial Aid Standards of Satisfactory Academic Progress Are:

I. GPA Requirement:

All financial aid recipients must have a cumulative financial aid SAP grade point average of 2.00. (Work-study students must maintain a 2.00 GPA each semester while employed)

II. Completion Requirements:

Students must, at a minimum, receive satisfactory grades in 67% of cumulative credits attempted. This calculation is performed by dividing the cumulative total number of successfully completed credits by the cumulative total number of credits attempted. All credits attempted at Texarkana College (except audits, which must be entered as such by the class census date) are included. As with GPA, transfer credits are excluded. This evaluation will be made prior to aid being awarded and after grades are posted at the end of each semester a student is enrolled at the college.

Credits with satisfactory grades at Texarkana College are those for which a grade of A, B, C, or D is earned. Courses with a grade of F, W, U, and I are considered unsatisfactory for financial Aid purposes and are included in this calculation. Note: Federal Student Loan borrowers must meet SAP requirements at the point of loan certification and again prior to the disbursement of any loan proceeds.

III. Maximum Time Frame:

The regulation set by the Department of Education specifies that for an undergraduate program, the maximum time frame may not exceed 150% of the published length of the program. Developmental and ESL course work are included in this calculation. Attempted credit from all enrollment periods at the college is counted; whether the student received financial aid for those terms is of no consequence.

Failure to Meet Satisfactory Academic Progress

Warning Status

Students who fail to meet Satisfactory Academic Progress (SAP) for the first time (excluding students who have already attempted 150% of the credits required for their programs of study) will be automatically placed in a Warning Status for one (1) term and are expected to meet SAP requirements by the end of that term. Students who fail to meet SAP requirements at the end of the warning status term will be placed on Financial Aid Suspension.

Financial Aid Suspension

Unless extenuating circumstances exist and an appeal is granted, a student in Financial Aid Suspension should expect to continue classes at his or her own expense until SAP requirements are again met.

Students who fail to meet SAP and who choose to enroll without benefit of student financial aid may request a review of their academic records after any term in which they are enrolled without the receipt of financial aid to determine whether they have again met Satisfactory Academic Progress standards. If the standards are met, eligibility is regained for subsequent terms of enrollment in the academic year.

Satisfactory Academic Progress Notification

Students who do not meet SAP due to completion of hours or grade point average will be issued a SAP memo by the financial aid office as soon as possible. However, notice of financial aid warning may be retroactively incurred based on an evaluation of the student’s previous academic record.

Note: Any student who wishes to appeal the loss of financial aid for failure to meet Satisfactory Academic Progress may do so through the Financial Aid Office.

Appeal Process

Students who become ineligible for federal financial aid under the Satisfactory Academic Progress policy may submit a request for reinstatement (appeal) to the financial aid office with the required supporting documentation attached. Appeal forms with insufficient documentation will not be processed.

A committee will review the request for appeal and the decision made by the committee will be FINAL.

The following extenuating circumstances are examples of situations that may be considered:

  • Personal illness, injury, or accident
  • Serious illness or death of an immediate family member

SAP Probation

Students who have successfully appealed the loss of their financial aid are placed on probation. Students on probation are eligible to receive financial aid for one (1) semester, after which they MUST be meeting all of the Satisfactory Academic Progress Standards or the requirements of an academic progress plan that was pre-approved by the College Financial Aid Office.