Proctored Tests

Many online courses require students to take proctored exams. If you live within a 50 mile radius of Texarkana College, you may be required to come to the Texarkana College Testing center to take one or more exams. Testing Center requirements can be found at https://www.texarkanacollege.edu/pages/297.asp. Please become familiar with this page if you are using the Testing Center for a proctored test.

Students living outside the 50 mile radius of Texarkana College, and do not wish to drive to the TC campus to take their tests, must find their own proctor.

An acceptable proctor must be one of the following:

  • Educational administrator or librarian at a community college, university, or high school
  • Librarian at a public library
  • Learning Center, ESO, or an officer of higher rank than the student, if in the military
  • College, university, or private testing center

The proctor cannot be:

  • a student of Texarkana College
  • a relative of, direct supervisor of, employed by, coworker of, nor live at the same residence as the student
  • a part-time or graduate student of a college or university

How does a student find an approved proctor?

The National College Testing Association has a web site that lists approved sites for proctoring tests. Their web address is http://www.ncta-testing.org/cctc/find.php

Note: Any cost for either the proctor or proctoring site is the full responsibility of the student.

If there is no available option near the student, the student can start the process by contacting their local library, community college or university, or if the student is in the military, the student should contact their education officer. Many of these facilities have experience in proctoring exams from various institutions.

Exams must be sent to the academic or work address of the proctor. Your proctor must have a legitimate institutional, military, or business e-mail address. “Free” e-mail accounts such as Yahoo, Hotmail, and Gmail are unacceptable.

Your proctor information must be submitted to any online instructor you have proctored exams with – for example, if you have both ENGL 1301 and MATH 1314, you must submit the Proctor Request Form to both your English professor and your Math professor. Proctor information is not carried over from past semesters, and each professor must approve the proctor for his or her class each semester.

After identifying your proctor, you will need to fill out the Proctor Request Form. Click on the form; fill out all information and submit it as an email to your instructor(s).  Remember, this must be done at least ten (10) school days prior to the test date. The Proctor Request Form must be received and the proctor verified before you can take an exam. If the specific class for which you must take a proctored exam has an exam the first week of class, you must complete the approval process quickly. If you have any questions about the process, please contact your course instructor.

Do not just assume that someone will proctor a test for you just because they meet the acceptable requirements to be a proctor. You must contact them and get their permission before you submit their name on the Proctor Request Form.

Students will follow the guidelines of the proctoring site when taking a test.

Be sure to know the rules of the institution before you schedule a test. You will need a picture ID, and any other materials your instructor requires, with you when you go to take the test. Make sure the proctor or institution has a computer and internet access if you are taking a computerized test. If the test is on paper, it is the responsibility of the student to provide the proctor with an addressed (to your professor, Texarkana College, 2500 North Robison Road, Texarkana, TX  75599) stamped envelope (make sure you have enough postage on it) for all test materials to be mailed back to the professor. If you are taking a test at the end of the semester, give yourself enough time for test materials to reach Texarkana College and your professor. Final grades are usually due the day after the last on-campus test is scheduled.

Students With Disabilities Accommodation

If you are a student with a disability and have an approved Individualized Accommodation Plan indicating you need a reader for tests or any other type of accommodation, you will need to find a proctor who is also willing to read your exams to you and/or be able to provide the necessary accommodations. You need to provide your professors with a copy of your accommodation plan prior to submitting your Proctor Request Form.

If you have any questions about the proctoring of exams, please contact your instructor or the Distance Education Department at 903.823.3252 or email vernon.wilder@texarkanacollege.edu.